Outdoor Party Planning Checklist

When the weather gets nice, it’s good to take advantage of the outdoors and host your parties there by planning with party tent rentals. Here is a whole planning checklist which will make party preparations easy and fun.

Renting Tents

First thing’s first, you need to have tents, especially if there isn’t a lot of privacy in your outdoor area. If you want, you can ditch the tents, but a tent does make a party look more inclusive and it’s super easy to put together as well.

Tents are available for rent and you can get any type, any color and any design of tent you are looking for your party. You can also have more structured tents which will hold the shape throughout the party.


Next comes the most important step: Food! You can make your own food at the party, if it’s a small gathering, or you can have caterers do it for you. The main thing to think about here is the kind of menu you want. Once you have a rough idea of the menu you want to have in the party, then it’s going to be so much easier for you to choose foods according to the plan.

Go for simple and finger foods. They are super reasonable in price and the flavors are amazing. Tacos, sandwiches, refreshing drinks, small savories, etc. are perfect for your outdoor party.


No backyard or outdoor space will look fabulous, until you decorate it. You can go crazy with the décor and even have your friends help you out. If you want to go for multifunctional décor, which will serve a purpose, then it’s best to go for beautiful looking fairy lights, flowers and incorporate some sort of theme in it as well. This is going to pull everything together and the results will be beautiful in the end.

Utensils And Cutlery

No party is complete without the arrangement of the tables. For plates and cutlery, you can ask the catering company to deliver them for you, especially if you don’t have enough for everyone in the house already. Once you have the plates and cutlery, you can get to arranging the tables and making them look all pretty and nice for the party.


No party is ever fun without some good music and entertainment. Make sure to have tons of games for the guests to engage with each other and have some soft music playing in the background. This will set the mood and the party will be more enjoyable with these small things.

You can have a variety of kids and adult games, so that everyone can have some fun. Treasure hunts, sports and arts and crafts are just some of the options you can play around with.


If your backyard or outdoor area is big and you’re hosting a big gathering, then you will need seats for the guests as well. This is where the tent rental company can help you out. They usually have a variety of seats you can choose from and they will be delivered to you, on the day of the event or party. They can also arrange it for you with the tables, and that’s a huge plus, if you don’t have hands around you to help set things up for the fast-approaching party.

Also, you will need to figure out the seating arrangement and where the guests will sit, so that they are comfortable.


Last but not least, you can’t forget the invitations. If you go the extra mike and invite people with a traditional invitation, it will be a nice gesture and people will appreciate the effort. You can go the old school style and make invitations by hand, or you can take advantage of social media and technology and use texts and emails and have your invitations delivered that way. Make sure to put the right address and time on the invitations.


There you have it! This checklist is going to help you go through party planning like a breeze and you will be all set for the party in no time. Select affordable party rentals Clarksburg to save money while throwing an excellent party.

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